Streamlined Document Processing
at the Speed of AI

With AIDocBuilder, we eliminate bottlenecks, reduce costs and dramatically increase efficiency. Experience how our unique 4-step process captures, cleans, transforms and delivers your data so you can stay focused on your business.

AIDocBuilder's 4 Step Process

    1. Input

    No matter where your documents come from—email, cloud storage, FTP servers, or scanned uploads—AIDocBuilder ingests it all. Think of input as your “catch-all” phase, where every invoice, customs form, or internal memo is securely captured.

    2. Pre-Process

    Incoming documents are often messy with misfiled emails, mixed attachments, incomplete metadata and different formats. AIDocBuilder cleans, normalizes, and organizes this incoming data. We classify, label, and queue files automatically, reducing the manual sorting and triage that usually bogs down your team.

    3. AI Transformation of Data

    This is the heart of the platform. AIDocBuilder’s AI-powered extraction and end to end intelligent processing focused on the fields you care about—whether it’s line-item details on an invoice or shipping milestones in logistics paperwork. Our advanced table-processing algorithms can handle complex, nested tables, while AI “agents” learn your specific business vocabulary over time.

    4. Output

    Finally, we push the transformed data into any format or system you require—ERP, CRM, supply chain management or even your in-house database. Because all steps are fully audited and trackable, you maintain complete visibility over each transaction’s journey.

Why AIDocBuilder Stands Out

Transform how you work to drive value across your organization, from cost savings to unmatched efficiency. These key benefits highlight how AIDocBuilder’s platform enhances your operations to deliver value across your organization.

Follow the Package: A Tailored Solution for Your Industry

Whether you're in healthcare, finance, or manufacturing, our platform adapts to your unique needs, ensuring precise and efficient document management every step of the way. AIDocBuilder is designed to handle the complexities of commercial documentation across industries, offering unparalleled flexibility and adaptability.

Let’s take an example in shipping and logistics. Imagine tracking a package from its origin to its final destination. Every step—supply chain coordination, freight management, customs clearance, and warehousing—requires meticulous documentation. AIDocBuilderseamlessly integrates at each stage, streamlining the process and reducing complexity.

The same level of tailored support you saw here in shipping and logistics can be applied to any industry. We understanding document management, workflows, and are literally with you every step of the way.

Supply Chain: Enhancing Collaboration and Visibility

Efficient supply chain management begins with precise, actionable data. Our platform processes purchase orders, invoices, and shipping manifests with speed and accuracy, ensuring every stakeholder in the supply chain has the information they need to act. 

Key Benefits: 

  • Automated classification of purchase orders, invoices, and shipping manifests. 
  • Seamless integration with ERP and inventory management systems. 
  • Elimination of data silos to enhance visibility and collaboration across stakeholders. 

Real-World Impact: 

  • Process 100K+ documents monthly with over 99% accuracy. 
  • Reduce document errors that lead to shipment delays. 

Freight: Streamlining Transportation Documentation

Freight documentation is the backbone of efficient shipping operations. From bills of lading to transport orders, our platform eliminates manual effort, reduces errors, and accelerates processing times. 

Key Benefits: 

  • Complex tabular data processing, ensuring all metrics—weights, dimensions, and volumes—are captured with precision. 
  • Multilingual support for documentation spanning international borders. 
  • Real-time validation to reduce discrepancies and expedite clearance. 

Real-World Impact: 

  • Invoice processing reduced from 10 minutes to 3 seconds. 
  • Handle diverse freight requirements across 70+ countries. 
Customs documents order validation

Customs Documentation: Navigating Complexity with Ease

Customs documentation is critical for compliance and border clearance. Our platform intelligently classifies and extracts data from regulatory forms, certificates, and declarations, ensuring compliance with regional laws and international trade standards. 

Key Benefits: 

  • Automatic classification of customs documents, including certificates of origin, compliance reports, and customs declarations. 
  • Integration with customs APIs for automated submission and validation. 
  • Fraud prevention through robust document verification. 

Real-World Impact: 

  • 100% compliance with complex regional regulations, avoiding costly delays and penalties. 
  • Accelerated customs clearance with end-to-end automation. 
Logistics: Supporting Storage and Distribution

Logistics: Supporting Storage and Distribution

Logistics ensures that shipments are stored and distributed efficiently. Our platform simplifies warehouse documentation, ensuring smooth transitions between storage and delivery while maintaining complete visibility. 

Key Benefits: 

  • Manage inventory documents, shipping labels, and storage manifests with ease. 
  • Centralize logistics workflows for accurate warehouse data management. 
  • Automate reservation of warehouse space and allocation of storage for incoming goods. 

Real-World Impact: 

  • Reduced manual paperwork for warehouse operations by 80%. 
  • Streamlined coordination between freight and warehousing teams. 

Why This Matters Beyond Shipping

While this “Follow the Package” narrative highlights our shipping expertise, the core capabilities apply to any industry dealing with commercial documents. Whether it’s trade finance, healthcare, or manufacturing, our platform delivers unparalleled accuracy, efficiency, and adaptability. 

Additional Applications

  • Commercial Invoice Processing: Found in industries ranging from retail to energy. 

  • Regulatory Compliance: Vital for healthcare, trade finance, and beyond.

  • Custom Workflows: Tailored solutions for every unique business need.

Ready to See the Platform in Action?

Explore how our solutions can revolutionize your industry, just as they’ve transformed shipping and logistics. No matter your workflow, we’re here to help. 

Click below to learn more or schedule a demo today!

Schedule A Demo

AIDocBuilder: Innovative Capabilities Driving Results

Explore the powerful features that make AIDocBuilder a game-changer. From advanced AI integrations to unmatched document handling precision, these capabilities redefine what's possible in commercial documentation management.

Unlock Operational Excellence with AIDocBuilder: A Global Shipping Leader’s Success Story 

Discover how a leading global shipping company revolutionized their document processing workflows with AIDocBuilder. Struggling with poor customer satisfaction, manual-intensive processes, and limited automation capabilities, their existing tools couldn’t handle the complexities of their industry. 

  • Lightning-Fast Customer Onboarding: Reduced from 20 staff weeks to 5 minutes.
  • Processing Efficiency: Processing times dropped from 10 minutes to 3 seconds per document.
  • Scalability at Scale: Handling >100K financial and transportation documents monthly with unmatched accuracy.
  • Global Reach: Seamless support across 70+ countries.
  • Managing Complexity: Handle complex, tabular documents.
  • Streamline process steps: From 14 steps to 3 steps.
  • Significant Cost Savings: Over $1M saved per year on labor costs alone.

At every stage, the process improvements, automation and AI infused workflow provided significant time savings and increased business performance saving $1M+ per year.

Supply Chain Management
  • 0K+

    Monthly Documents Processed

  • 0+

    Supported Countries

  • $0M+

    Costs Saved Per Year

A Case Study in Transforming Document Processing with AI: From Bottlenecks to Breakthroughs

High Labor Costs and Poor Customer Support

A large shipping enterprise was challenged by poor customer support and low customer satisfaction scores around the processing of their customers’ transportation and financial orders documents – they simply didn’t have the tools to manage these custom workflows for their customers. They had an existing IBM Business Automation environment and were struggling to automate these flows. They even looked at several other content extraction and automation platforms but those could not handle the complexity or demanding volume requirements. Also, the other products’ automation capabilities were weak and did not address many different document types they needed. They were especially poor at handling complex tabular documents which is a standard format to deal with in this industry.

They were also plagued when onboarding new customers – their needs were so complex that it took 4 full-time employees 4-6 weeks each time to onboard 1 customer. And even then, the functionality was very minimal; they could only do basic indexing of invoices – they only had some key values and could only process a simple table. The best-case scenario was that, once a new customer was onboarded (which itself took over a month), it took 5 to 10+ mins to fully process an order, including uploading documents. Even when they started processing orders, it involved multiple people to monitor it and address any mistakes or changes.

Another problem they had was that these custom scenarios involved IT every time, and even with their assistance, the 13+ process steps were primarily manual as there was only 60 – 80 % of document data extraction capability.

Lastly, before working with AIDocBuilder, they could only address a handful of countries that they needed to support due to the tool’s poor language coverage.

Incredible ROI and Excellent Customer Satisfaction Scores

Fast forward to today, with AIDocBuilder, they are utilizing a platform that onboards their customers in less than 5 minutes and, once onboarded, invoice processing time went down from 5-10+ minutes to 3 seconds; all done automatically, and without IT’s assistance. A business user is trained in 1-2 hours and then is self-sufficient. And they reduced the onboarding team from 4 to 1! 

They also improved their processing volume to the point where they now handle over 100K financial and transportation documents processing automatically every month. In contrast, before, they could only manage a few thousand and with abysmal customer satisfaction. 

This process went from 13 (many manual) steps to 4 that are now automatic, with 100% content extraction of their complex tabular documents. As a result, their customer satisfaction scores are now fantastic, and they are now supporting their customers’ processing needs in over 70 countries and counting. 

Finally, regarding labour costs alone, they estimate the AIDocBuilder platform saves them over $1 million annually! 

Frequently asked questions

Want to know how our platform fits seamlessly into your digital strategy without compromising security or compliance? Explore our FAQ to see how we handle the most pressing operational challenges—letting you stay focused on driving true innovation.

Contact us

  • What are your AI Capabilities?

    Our AI pipeline, integrated with state-of-the-art machine learning tools, efficiently handles tabular and complex commercial document data to deliver accurate and actionable insights.
    Capabilities include:

    • Document Classification: Pre-trained models for common commercial document classes.
    • Automated Data Extraction: High-accuracy extraction for key-value pairs.
    • Named Entity Recognition: Entity matching with complete, parsed address details.

    Complex Table Processing: Neural networks with pre-built models guide users to filter desired columns and rows for export.

  • Where can your solutions be installed?

    Our platform offers flexible deployment options:

    • Fully local installations without outside API access.
    • Hybrid deployments with local and cloud operations.
    • Cloud environments, including OpenShift Kubernetes

  • Can you automatically process complex tables within documents?

    Yes, our platform excels at processing even the most complex tabular data. Trained on millions of documents, our AI handles diverse table formats with minimal setup, often right out of the box.

  • How does your platform integrate with third-party systems?

    Our modular API framework connects seamlessly to any system, including databases, ERM, EDM, and ECM platforms. Key features:

    • Extensible infrastructure using API and microservices.
    • Quick customizations and workflow modifications based on client needs.

  • How are your solutions priced?

    Our pricing is modular and depends on:

    • Required functionality and resources consumed.
    • Deployment model (on-premises, private data center, public cloud, or hybrid).
    • Our approach aligns with IBM’s enterprise SaaS pricing, eliminating the need for individual page or workload counts.

  • How soon can we expect to get ROI?

    Our Agile development approach enables quick deployment, with most environments set up within a week. ROI begins as soon as the system is operational, ensuring rapid results.

  • What types of documents can you process?

    In addition to highly complex, tabular documents, we can process over 250 types of documents and formats ie;  Arrival Notices, Commercial Invoices, Remittances, Packing Lists, Proof of Delivery, Financial Statements, Bills of Lading and many more…

    Balance hidden with a click here for more;

    Transportation Documents, Airway Bills, Master Bills, House Bills, Insurance Documents…